How do I edit the sign-up counts after publishing?

Open the ••• menu, tap Manage sign-ups (Manage Sign-ups on iPhone), change the number on the role or supply in step 1, and tap Next. Per-shift counts and units are in step 2; finish with Save changes.

Why won't it let me lower a count?

A count can't go below what's already claimed. If 6 people hold a shift you can't set it to 4. Ask a volunteer to cancel their spot, or remove the shift or role and add it back with the new number (the people on it are notified).

What happens to volunteers if I remove a shift or role?

You're asked to confirm with their names listed. Their sign-ups are cancelled and they get a notification; their RSVP to the event is unchanged.

Can I remove the whole sign-up board without touching RSVPs?

Yes. Remove sign-ups (bottom of step 1 on the web, the ••• menu inside setup on iPhone) takes every role, shift, and supply off the invite. RSVPs stay exactly as they were.

Can I mark a role or supply as urgent?

On iPhone, open the card in step 2 and turn on Mark urgent. The web wizard doesn't have an urgent control yet, though the board still shows urgent items first.

If I change the event date, do my shifts move too?

No. Shifts are stored as their own dates and times. After moving an event, reopen Manage sign-ups and adjust them.

Can I cancel a guest's sign-up for them?

Not from the app today. Ask the guest to tap Cancel on their sign-up, or remove the shift or role (which cancels everyone on it and notifies them).

Manage sign-ups after publishing — Help

Once your board is live there's no separate settings screen. You reopen the same two-step wizard, and every change updates the board your guests see.

Get back in

Fish Fry FundraiserSat, Oct 17 · 11:00 AM – 2:00 PM

⋮

Sign-ups are live · 12 sign-ups so far

Your Group Effort×

Sign-ups are live — changes here update the board for your guests.

People & roles

Greeter · 4 ✎Cleanup crew · 6 ✎

Greeter−456+Done

Supplies & items

Ice · 10 bags

Remove sign-upsNext · Put it together

Changes saved — the board is up to date.

Reopen the wizard from the ••• menu; count changes go live when you tap Next.

Any of these opens the wizard, now titled Your Group Effort:

••• menu → Sign-ups → Manage sign-ups
the Manage button in the board's header on the event page
the Manage your Group Effort card (host, edit mode only)

You don't need to be in edit mode for the first two.

The wizard opens on step 1, filled in from the live board, with the note Sign-ups are live — changes here update the board for your guests.

Change what you're asking for

Rename or recount a role or supply in step 1, then tap Next. Those edits go live at that point and don't message the volunteers already on it; only removals do. Per-shift headcounts and units are in step 2; save them with Save changes (iPhone: Save Changes). You'll see Changes saved — the board is up to date.
Lowering a count below what's already claimed is refused for that one item. If 6 people hold a shift, you can't set it to 4. The wizard shows which item was refused (for example "Greeters": spots_needed cannot be below the 6 already claimed) and keeps your other changes. If you really need fewer, ask a volunteer to cancel their own spot, or remove the shift or role and add it back with the new number (everyone on it is notified).
Adding shifts works the same as during setup. Shift times can't be edited in the wizard once the shift exists; remove it and add a new one instead, which notifies the people on it (below).
Supplies never have shifts. They're quantity only.

Remove a role, supply, or shift

Removing something that has sign-ups asks you first: Remove this need? (or Remove this shift?) with the names of everyone on it, and the note Removing it cancels their sign-ups and lets them know. Tap Remove anyway or Keep it. Affected guests get a notification that their spot no longer exists; their RSVP is untouched. Un-pairing a shift from a role (deselecting it in step 2) does the same for that shift's sign-ups.

Remove the whole board

At the bottom-left of step 1, tap Remove sign-ups. The dialog explains: This takes the sign-up sheet off your invite — every role, shift, and supply. Your guests' RSVPs stay as they are. For a series, tick Also remove from the rest of this series if you want. If people have already signed up, a second dialog lists them and the button becomes Remove anyway.

Everyone with a sign-up is told the sheet was taken down; RSVPs are unchanged. Co-hosts can do everything here, including removing the board.

Manage the people, not just the asks

See who signed up, print, or export: Who signed up.
Move or release a held spot, or assign a person yourself: on the board, hosts see each name under its spot with controls to move or release a held spot, and an + Assign someone link under every card. There's no control to cancel another guest's sign-up; they cancel their own. See Assign someone or share a need.
Urgent flag: on iPhone, open a card in step 2 and use Mark urgent to highlight it on the board. The web wizard doesn't have this control yet.

Editing the event itself

Changing the event date or time doesn't rewrite your shifts; shifts are stored as times on their own days. If you move the event, revisit the wizard. Guests who claimed shifts get the normal event-change notification when you save (see Edit your event).