Assign someone or share a need
Put a specific person on a spot (or hold it for someone not on Luau yet), share the whole board, and send one exact ask to the right person.
Updated September 22, 2026
Assign someone to a spot
On the board, hosts see + Assign someone under every role and supply card. It opens Assign someone — [need] with two tabs:
- Your people — search the people you're connected with on Luau (Search your people…).
- By phone — First name, Last name, Phone number.
For a role with shifts, pick the shift chips (full ones are disabled), then tap Assign the spot or Hold the spot & get the invite.
Two things can happen:
- They're connected with you on Luau. The sign-up is created on their behalf, they're RSVP'd Going if they weren't already, and they get a notification ([You] signed you up 🙌). Toast: They're on the roster — we let them know. Their reminders run as normal.
- Anyone else. The spot is held: it counts against capacity and nobody else can take it, but Luau does not text a stranger. Instead you get a pre-written message ([Host] signed you up to help with Greeter at [event] (Sat Oct 17, 8 AM). Confirm your spot: [link]) with Text the invite and Copy buttons. The hold turns into a real sign-up the moment they open the link and sign in.
Held spots show on the board with a held tag, count against that role's spots (not the event's guest cap), and stay held until the person confirms or you release them. Hosts can move a held spot to another role running the same shift, or release it (Spot released — open to everyone again.). There's no limit on how many spots one guest can claim.
Share the whole board
The board header has a share button (Share the sign-up board), and the Sign-ups are live screen after publishing offers Share the whole board. Both send a link plus a message: Help make [event] happen — grab a role or bring something! No app download needed — opens right in your browser. On a phone this opens the system share sheet; on a desktop browser the message is copied for you to paste.
The link previews in iMessage, WhatsApp, and Slack with the current open counts. Guests can share it too.
Share one specific need
Know someone with a truck? Send them the exact ask.
- Right after publishing, on the Sign-ups are live screen, tap Share a specific need. It lists only items with spots left (2 spots open, 8 gallons still needed); pick one and the share sheet opens with a message like Hey! Lisa is organizing the Fish Fry and they still need 2 more people for Cleanup crew — any chance you could help? No app download needed — opens right in your browser.
- Later, the same per-need share is on each card's share action on the board, and inside a supply's sign-up sheet as Can't help? Send this to a friend who can.
The link opens the board scrolled to that need. It never claims "no account needed": the person will sign in with their phone number to claim, which takes a few seconds.
Check-in QR (if check-in is on)
If you've turned on Location Check-in in the ••• menu, the board header and the live screen offer Print a check-in QR: Print it and put it at the door — guests scan to check themselves in. It points at the event's normal check-in page, which confirms the guest is at the venue. With PartyPass check-in only, skip the QR: the check-in page opens only from a tag tap.