# Check-in and automatic attendance > Check guests in with a PartyPass tap, a printed QR, or their location; what the app does automatically on iPhone; what hosts see; and the attendance recap. Source: https://luau.co/help/check-in-and-attendance · Updated 2026-09-22 · Index: https://luau.co/help/llms.txt Check-in tells you who actually came. Guests can check in three ways: **tapping a PartyPass** at the door, **scanning a printed QR**, or **just being there** with location check-in, which the iPhone app can do for them. ## Turn it on In the event's ••• menu → **PartyPass Settings**: - **Use PartyPass for Check-in** — *As the event nears, taps check guests in instead of inviting.* - **Location Check-in** — *Guests near the venue can check in without a tap.* Needs a mappable event address. - **Check-in Opens** — **At event start**, **30 minutes**, **1 hour**, **2 hours**, or **4 hours before**. Check-in stays open until the event ends. - **Allow Walk-ins** — *Guests without an RSVP can tap to RSVP and check in together.* Once either mode is on, a **Check-ins** section appears on your event page. ## Check in with a PartyPass tap During the check-in window, a tap on an assigned tag opens check-in instead of the invite. On iPhone the App Clip shows **Check-in is open** and a **Check in now** button (first-timers confirm a phone number inside the clip). In a browser, the guest signs in (*Sign in to Check In: your check-in is tied to your Luau account*), sees either *No RSVP yet? No problem — checking in will RSVP you as Going* or *This event is checking in RSVP'd guests only*, and taps **I'm Here — Check In**. Either way: **You're checked in!** with the time. The check-in link only works on the phone that tapped, so it can't be forwarded (*Check-in only works from the device that tapped the PartyPass*). Without a tap, the check-in page shows **Tap to Check In**. ## Check in with a printed QR The QR is for **Location Check-in**. If you're running a Group Effort board, the board header and the *Sign-ups are live* screen offer **Print a check-in QR**. It encodes the event's check-in page, which is your event link with **/checkin** on the end; an event without a board has no print button, so make a QR of that link with any QR generator. Guests open it at the door and tap **I'm Here — Check In**; the page asks the browser for their location and confirms they're within about 150 meters of the venue. With PartyPass check-in only, the page shows *Tap to Check In* instead, so guests tap the tag. ## Location check-in **In Luau for iPhone:** This is where the app does the work: 1. The guest allows location for Luau. Luau's own screen explains it first (*Effortless check-ins*, *We never sell your location information*) and recommends **Always Allow** so check-in works even when the app is closed. 2. They also turn on location personalization, which Kai offers at the end of [training](https://luau.co/help/train-kai) (*One last thing — location*). 3. From then on, for events they've RSVP'd to that have location check-in on, the app watches a 200-meter area around the venue during the check-in window. Arriving triggers a check: within about 150 meters, Luau records them as **Nearby (auto)** and sends *Looks like you're here! Tap to check in 👋*. 4. Tapping the nudge opens **PartyPass Check-in** with **I'm Here — Check In**; confirming upgrades the check-in to **Confirmed** and shows *Location verified · 45m from venue*. While the app is open it also checks every few minutes. Nothing is checked outside the window, for events without location check-in, or for guests who haven't RSVP'd. **On the web (app.luau.co in any browser — this is also the Android experience):** In a browser, location check-in is manual: open the event's check-in page (from the QR, the event, or a tap), allow the browser's location prompt, and tap **I'm Here — Check In**. Luau confirms you're within about 150 meters (*You don't appear to be at the event yet. Check in again when you arrive!* if not). Automatic, no-tap check-in needs the iPhone app. ## Walk-ins and repeats - With **Allow Walk-ins** on, a guest with no RSVP is RSVP'd **Going** as they check in (*We also RSVP'd you as Going — welcome!*), even if the event is full. Off, they see *The host is only checking in guests who RSVP'd*. - Checking in twice is harmless (*You were already checked in!*). Multi-day events allow one check-in per day. - Hosts and co-hosts can always check themselves in. ## What the host sees The **Check-ins (N)** section shows *n of m going*, each person with the time and how they got in: **PartyPass tap**, **Nearby (auto)** with **Confirmed** or **Not confirmed yet**, or **Added by host**. Each row has an undo. Below it, **Not checked in (N)** lists Going guests with a **Check in** button so you can mark people at the door yourself. The section stays on the event page after the event, so web hosts can review attendance there. ## After the event - **Recap**: two hours after the check-in window closes, hosts and co-hosts get *X of Y guests checked in* by push and email, with walk-ins and no-shows. (A Group Effort board sends its own *That's a wrap* recap; running both means two.) - **No-shows** get a friendly *Sorry you didn't make it* note by push and email, unless the event was locked to PartyPass taps (tap-required RSVPs, or PartyPass check-in without location check-in), where a missed tap is treated as final. - **Confirm Attendance** (iPhone, ••• menu on a past event): a **Who actually came** list with each person's provenance (*Tapped a PartyPass*, *Found via location — they confirmed*, *Seen nearby during the event*, *RSVP'd Going — never seen*), toggles to correct it, and **Add someone who came** for mutuals who never RSVP'd. Your changes override what location and taps recorded and update connection strength for everyone you change. On the web, the **Check in** buttons in the Check-ins section keep working after the event for the same purpose. - **Connection strength** uses attendance: a checked-in hang counts more than an RSVP, and a Going RSVP with no check-in at a verified event counts for nothing. See [Mutuals](https://luau.co/help/mutuals). ## What's stored For events with location check-in on, and only from guests who granted location access and RSVP'd, and only inside the check-in window: the check-in position, its accuracy, and the distance from the venue, plus the proximity samples the app sent while nearby. Nothing is recorded outside the window or for other events; it isn't a movement log, and Luau never sells location information. It's kept with the event's check-in record; there's no automatic purge today. A PartyPass check-in records the tap and a per-device key so the link can't be forwarded. Multi-day events allow one check-in per day, by any method. ## Frequently asked **Q: How do I turn on check-in?** In the event's ••• menu → PartyPass Settings, turn on Use PartyPass for Check-in (guests tap a tag at the door) and/or Location Check-in (guests near the venue check themselves in, and the iPhone app can do it for them). Set Check-in Opens and Allow Walk-ins. **Q: How does location check-in work automatically?** On iPhone, guests who've allowed location Always and turned on location personalization get a nudge when they arrive (Looks like you're here! Tap to check in 👋), and Luau records them as Nearby (auto) even if they don't tap. Confirming upgrades it to a confirmed check-in. It only runs during the event's check-in window. **Q: Do guests need the app to check in?** No. A PartyPass tap or the printed QR opens the check-in page in the browser, where they tap I'm Here — Check In after signing in. Automatic, no-tap check-in needs the iPhone app. **Q: How close do guests have to be?** Within about 150 meters of the event's address (a little more if the phone's location fix is rough). The iPhone app watches a 200-meter area around the venue and asks the server to confirm. **Q: What if someone shows up without RSVPing?** With Allow Walk-ins on, checking in RSVPs them Going at the same time, even if the event is full. Turn it off to check in RSVP'd guests only. **Q: What does the host see?** A Check-ins section on the event page: who's in, how (PartyPass tap, Nearby (auto), Added by host), whether an automatic check-in was confirmed, and a Not checked in list with a Check in button and an undo. **Q: Is there a report afterwards?** Two hours after the check-in window closes you get a recap (X of Y guests checked in) by push and email. No-shows at events that allow it get a friendly note. Attendance also feeds connection strength: showing up counts more than an RSVP, and a no-show at a verified event counts for nothing. **Q: What location data is stored?** Only for events with location check-in on, only from guests who granted location access and RSVP'd, only during the check-in window: the check-in position and distance from the venue, and the proximity samples the app sent while you were nearby. Luau never sells location information. **Q: How do I turn location off?** In your iPhone's Settings → Luau → Location, choose Never or While Using. Automatic check-in and nearby suggestions stop immediately; you can still check in by tapping a PartyPass or the check-in page.